Claims - Submission Check list

CHECKLIST FOR SERVICE PROVIDERS WHILE SUBMITTING CLAIMS

The points under the list are common to all the Agreements.
USPs are required to make sure that:

i. Claim is submitted within prescribed time frame. Subsidy disbursement is Quarterly in arrears and claims must be submitted within 30 days of the close of the Quarter.

ii. Claim is in prescribed proforma and is complete in every respect.

iii. Claim to be accompanied by affidavit in prescribed form.

iv. Initials of Authorized representative on each page of claim.

v. Consolidation Sheet and last page of claim statement must carry signature of the authorized representative with the company seal.

vi. In addition to hard copy claims must also be submitted in CD with the signature of the authorized representative and seal of the company on the CD.

vii. Claim must be accompanied by all the relevant documents as specified in Agreement.

viii. Stamped pre-receipted bill to be given along with claim.

ix. Representative rates used must be as per concerned Agreement.

x. Name of SSA/SDCA should match with the list given in the agreement

xi. Suffix 123 etc for more than one village in the same SSA with the same name.

xii. For pro rata calculations take the of number of days in the quarters (90/91/92)

xiii. Make sure that the consolidation sheet tallies with detailed claim statement.

xiv. Add up each incidence of fault during the quarter.

xv. Include both from and to dates in calculating the number of days of fault.

xvi. Commencing Quarter ending 30.9.03 VPTs remaining DNP or registering no incremental meter reading during entire quarter, to be treated as faulty and subsidy not to be claimed in their case for that quarter.

xvii. Opening Balance of connections of present Quarter must tally with closing balance shown in consolidation sheet of previous Quarter.

SPECIAL POINTS FOR THE OPERATORS TO BE NOTED FOR:

A. CLAIMS FOR PROVISION OF RURAL COMMUNITY PHONES


(i) A copy of the first bill is to be submitted in support of claim for RCPs installed.

(ii) Claims should be only for list of Villages for provision of RCPs as approved by DOT.

B. CLAIMS FOR PROVISION OF RURAL HOUSEHOLD DELS BETWEEN 1.4.02 AND 31.3.05

(i) Bill Summary as specified in Agreement in support of Claims.

(ii) The number of permanently closed DELs reflected in the claim statement should be from out of the DELs installed on or after 1.4.02.

(iii) Opening Balance of DELs should be DELs existing as on 1.4.02.

(iv) In Attatchment 1/2 to Annexure I(summary and claims statement for front loaded subsidy), the highest number of Rural DELs in any previous Quarter(Column No 10) is to be considered from 1.4.02 onwards.

C. CLAIMS FOR PROVISION OF RURAL HOUSEHOLD DELS (Installed between 1.4.05 and 31.3.07)

The USPs are required to ensure the following points before while submitting their claims:

(i) The Bill Summary is submitted as specified in Agreement in support of Claims.

(ii) The number of permanently closed DELs reflected in the claim statement should be from out of the DELs installed on or after from 1.4.05.

(iii) Opening Balance of DELs should be DELs existing as on 1.4.05.

(iv) In Attachment 1/2 to Annexure I(summary and claims statement for front loaded subsidy), the highest number of Rural DELs in any previous Quarter(Column No 10) is to be considered from 1.4.05 onwards.

D. AGREEMENT FOR PROVISION OF WIRE LINE BROADBAND CONNECTIVITY IN RURAL AND REMOTE AREAS

(i) A copy of the first bill is to be submitted in support of claim for Kiosks installed

(ii) Claim should be only for BB connections installed in exchanges as specified in the Agreement

(iii) Numbers installed in a particular quarter can be claimed in the same quarter or in the subsequent
quarter (but not in later quarters).

(iv) Computer claim should be only against USO-99 or USO-150 plans i.r.o individual connections. For institutional connections computers can be claimed for any USO approved plan.

(v) CPE subsidy can be claimed up to 63 connections per exchange.

(vi) Connectivity subsidy for individual connections can be claimed only up to 31 connections per exchange.